Important Information and Booking Conditions

Deposit

An non-refundable deposit of A$500 per person ($1000 pp on Eaglerider tours) is required within 14 days of reservation to secure your place on this tour.

Final Payment

Because events can ‘sell out’ quickly, we are required to advise passenger details well in advance so as to secure the arrangements from hotels, tour operators, coach companies, airlines and event ticket sales offices. We seek your understanding and co operation in this matter and advise full payment is due 90 days prior to departure. Bookings received after this date will require payment in full within 7 days.

Payment by credit card

A credit card merchant fee of 1.5% for Visa & Mastercard and 3% for American Express is payable in addition to the charged amount.

Cancellation by Passenger

You must advise your cancellation in writing. The following fees will apply:

No. of days prior to departure date – Cancellation Fee as % of total price

90 days or more  – Loss of deposit only

89 – 31 days  – 50%

30  – day of departure/no show  – 100%

Single travellers

We are unable to ‘pair up’ solo passengers who seek to share a room. However if we know that another solo passenger of the same gender is interested in sharing, we offer to put you in touch with each other prior to departure. If both agree to twin share accommodation we require written confirmation of that agreement from both parties. If you wish to pursue this offer please mention it to your travel agent so you can be placed on a list at the time of paying deposit. If an opportunity does not arise, the single supplement and/or ‘Solo’ price will apply.

Travel Insurance

It is a requirement that all passengers participating in these tours effect appropriate travel insurance at the time of booking, please ask us for information. Your travel insurance policy must include coverage for cancellation fees. Proof of insurance cover must be submitted to Elite Special Event Tours thirty (30) days prior to departure.

Documentation

Elite Special Event Tours has taken every precaution to ensure that information and details provided about each tour, and the tour itinerary is correct and accurate. A considerable amount of pre planning and site inspections has been undertaken by Elite Special Event Tours to ensure that details mentioned in the itineraries meet our high standards. Every effort is made to ensure that details are correct at the time of distribution, however no responsibility or liability is accepted for any errors, omissions, or alterations contained in either documentation or the itinerary.

Price changes

Currency fluctuations, fuel surcharges, changes in airfares, and/or tour costs can happen without notice. It is our intention that any such changes will be advised in advance, however Elite Special Event Tours is not responsible for any increases applied by any of our contracted tour operators, airlines, or hotels, nor for any currency fluctuations. In the event of significant movements in currency exchange rates it may be necessary to apply from time to time a currency surcharge.

Hotels & Flights

Hotels listed in the itinerary are correct at time of publication but are subject to change prior to the tour departure. Flight times are subject to change without notice.

Amendment fees

Amendments made at the time of reservation incur no charge. Amendments made after payment of deposit may incur a fee of $50 plus any charges applied by any associated operator.

Termination

No refunds will be applicable to any termination of any reservations or tours due to unforeseen circumstances once commencement of the tour’s departure. Any such claims may be submitted to your insurance provider.

Minimum group size

This tour is costed on a minimum group size of 15 passengers. Should the group number fall below this Elite Special Event Tours reserves the right to make any appropriate adjustments, including cancellation. In the event of cancellation by Elite Special Event Tours, a full refund of all monies paid will apply.

Responsibilities

Airline tickets, bookings, & passports must be in the same name. It is the responsibility of all passengers to ensure that they hold a current passport that is valid until you have returned to Australia and any visas or documentation necessary, including any recommended vaccinations. It is the responsibility of any passenger to take whatever precaution is necessary to avoid any occurrence of Deep Vein Thrombosis. Elite Special Event Tours does not accept any liability for injury, damage, loss, delay, additional expenses or inconvenience caused either directly or indirectly by force majeure or other events which are beyond our control, or which are not preventable by reasonable due diligence on the part of Elite Special Event Tours. Elite Special Event Tours has exercised due care with its selection of reputable travel operators such as airlines, car companies, hotels, coach companies, tour operators and/or other suppliers. Some of these operators limit & exclude liability in respect of death, personal injury, delay & loss or damage to baggage.

41 thoughts on “Important Information and Booking Conditions

  1. Pingback: CMA Country Music Festival, Nashville | Elite Special Event Tours

  2. Pingback: Ride the iconic Route 66 from Chicago to Los Angeles. | Elite Special Event Tours

  3. Pingback: Combine Biketoberfest Rally with a ride along Gulf of Mexico | Elite Special Event Tours

  4. Pingback: From Las Vegas through spectacular desert to the Grand Canyon. | Elite Special Event Tours

  5. Pingback: Ride to Florida & join Bike Week festival in Daytona Beach. | Elite Special Event Tours

  6. Pingback: From Mississippi Delta to Florida and the Daytona Speedway | Elite Special Event Tours

  7. Pingback: Las Vegas Bikefest and the canyons of the southwest. | Elite Special Event Tours

  8. Pingback: Daytona 500 NASCAR race and Gulf Coast of Florida | Elite Special Event Tours

  9. Pingback: ENGLISH CLASSIC CAR TOUR and Goodwood Festival of Speed | Elite Special Event Tours

  10. Pingback: Drive a classic American car along Route 66 | Elite Special Event Tours

  11. Pingback: Ride a Harley-Davidson to the famous Sturgis Motorcycle Rally | Elite Special Event Tours

  12. Pingback: Take a step back in time and revel in the glamour and fun of the Golden Era of motoring at Goodwood. | Elite Special Event Tours

  13. Pingback: The Chelsea Flower Show offers inspiration for all garden lovers | Elite Special Event Tours

  14. Pingback: Daytona Bike Week, March 2013 | Elite Special Event Tours

  15. Pingback: Ride iconic Route 66 from Chicago to Los Angeles. | Elite Special Event Tours

  16. Pingback: Sturgis 2013 | Elite Special Event Tours

  17. Pingback: CMA Country Music Festival - Nashville June 2013 | Elite Special Event Tours

  18. Pingback: Las Vegas Bikefest plus Canyons of the Southwest October 2013 | Elite Special Event Tours

  19. Pingback: ISLE OF MAN TT JUNE 2014 | Elite Special Event Tours

  20. Pingback: BIKETOBERFEST in DAYTONA OCTOBER 2014 | Elite Special Event Tours

  21. Pingback: ULTIMATE MOTORCYCLE RIDES OF NORTH AMERICA | Elite Special Event Tours

  22. Pingback: ESCORTED MOTORHOME TOURS IN AMERICA | Elite Special Event Tours

  23. Pingback: CMA Country Music Festival - Nashville - June 2014 | Elite Special Event Tours

  24. Pingback: MOTORCYCLE TOURS ON ROUTE 66 - 2014 | Elite Special Event Tours

  25. Pingback: Sturgis Rally - August 2014 | Elite Special Event Tours

  26. Pingback: GLENN A. BAKER’S MUSICAL AMERICA TOUR APRIL 2014 | Elite Special Event Tours

  27. Pingback: LAS VEGAS BIKEFEST plus Canyons of the Southwest OCTOBER 2014 | Elite Special Event Tours

  28. Pingback: The Chelsea Flower Show offers inspiration for all garden lovers | Elite Special Event Tours

  29. Pingback: ELVIS' 80th BIRTHDAY CELEBRATION JANUARY 2015 | Elite Special Event Tours

  30. Pingback: ESCORTED MOTORHOME TOURS NORTH AMERICA 2014 | Elite Special Event Tours

  31. Pingback: 75th ANNUAL STURGIS RALLY AUGUST 2015 | Elite Special Event Tours

  32. Pingback: CLASSIC CAR DRIVING TOURS OF THE USA 2014 | Elite Special Event Tours

  33. Pingback: DAYTONA BIKE WEEK MARCH 2015 | Elite Special Event Tours

  34. Pingback: CMA Country Music Festival – Nashville – June 2015 | Elite Special Event Tours

  35. Pingback: CHELSEA FLOWER SHOW MAY 2016 | Elite Special Event Tours

  36. Pingback: ANNUAL STURGIS RALLY TOUR-AUGUST 2017 - Elite Special Event Tours

  37. Pingback: Sturgis Rally-August 2017 - Elite Special Event Tours

  38. Pingback: USA MOTORCYCLE TOURS 2016 & 2017 - Elite Special Event Tours

  39. Pingback: CANADIAN ROCKIES MOTORCYCLE TOUR WITH CALGARY STAMPEDE JULY 2017 - Elite Special Event Tours

  40. Pingback: DAYTONA BIKE WEEK MARCH 2017 - Elite Special Event Tours

  41. Pingback: check my blog