An non-refundable deposit of A$500 per person ($1000 pp on Eaglerider tours) is required within 14 days of reservation to secure your place on this tour.
Because events can ‘sell out’ quickly, we are required to advise passenger details well in advance so as to secure the arrangements from hotels, tour operators, coach companies, airlines and event ticket sales offices. We seek your understanding and co operation in this matter and advise full payment is due 90 days prior to departure. Bookings received after this date will require payment in full within 7 days.
Payment by credit card
A credit card merchant fee of 1.5% for Visa & Mastercard and 3% for American Express is payable in addition to the charged amount.
Cancellation by Passenger
You must advise your cancellation in writing. The following fees will apply:
No. of days prior to departure date – Cancellation Fee as % of total price
90 days or more – Loss of deposit only
89 – 31 days – 50%
30 – day of departure/no show – 100%
We are unable to ‘pair up’ solo passengers who seek to share a room. However if we know that another solo passenger of the same gender is interested in sharing, we offer to put you in touch with each other prior to departure. If both agree to twin share accommodation we require written confirmation of that agreement from both parties. If you wish to pursue this offer please mention it to your travel agent so you can be placed on a list at the time of paying deposit. If an opportunity does not arise, the single supplement and/or ‘Solo’ price will apply.
It is a requirement that all passengers participating in these tours effect appropriate travel insurance at the time of booking, please ask us for information. Your travel insurance policy must include coverage for cancellation fees. Proof of insurance cover must be submitted to Elite Special Event Tours thirty (30) days prior to departure.
Elite Special Event Tours has taken every precaution to ensure that information and details provided about each tour, and the tour itinerary is correct and accurate. A considerable amount of pre planning and site inspections has been undertaken by Elite Special Event Tours to ensure that details mentioned in the itineraries meet our high standards. Every effort is made to ensure that details are correct at the time of distribution, however no responsibility or liability is accepted for any errors, omissions, or alterations contained in either documentation or the itinerary.
Currency fluctuations, fuel surcharges, changes in airfares, and/or tour costs can happen without notice. It is our intention that any such changes will be advised in advance, however Elite Special Event Tours is not responsible for any increases applied by any of our contracted tour operators, airlines, or hotels, nor for any currency fluctuations. In the event of significant movements in currency exchange rates it may be necessary to apply from time to time a currency surcharge.
Hotels & Flights
Hotels listed in the itinerary are correct at time of publication but are subject to change prior to the tour departure. Flight times are subject to change without notice.
Amendments made at the time of reservation incur no charge. Amendments made after payment of deposit may incur a fee of $50 plus any charges applied by any associated operator.
No refunds will be applicable to any termination of any reservations or tours due to unforeseen circumstances once commencement of the tour’s departure. Any such claims may be submitted to your insurance provider.
Minimum group size
This tour is costed on a minimum group size of 15 passengers. Should the group number fall below this Elite Special Event Tours reserves the right to make any appropriate adjustments, including cancellation. In the event of cancellation by Elite Special Event Tours, a full refund of all monies paid will apply.
Airline tickets, bookings, & passports must be in the same name. It is the responsibility of all passengers to ensure that they hold a current passport that is valid until you have returned to Australia and any visas or documentation necessary, including any recommended vaccinations. It is the responsibility of any passenger to take whatever precaution is necessary to avoid any occurrence of Deep Vein Thrombosis. Elite Special Event Tours does not accept any liability for injury, damage, loss, delay, additional expenses or inconvenience caused either directly or indirectly by force majeure or other events which are beyond our control, or which are not preventable by reasonable due diligence on the part of Elite Special Event Tours. Elite Special Event Tours has exercised due care with its selection of reputable travel operators such as airlines, car companies, hotels, coach companies, tour operators and/or other suppliers. Some of these operators limit & exclude liability in respect of death, personal injury, delay & loss or damage to baggage.